Designing a Volunteer Program

December 26, 2014

Consider a Volunteer Coordinator

Recruiting, training, managing, retaining, and thanking volunteers requires effort form someone I the organization.  We recommend assigning to someone the job of volunteer coordinator, a person responsible for overseeing or performing the following duties:

  • Recruiting
  • Training
  • Scheduling
  • Appreciating

Determining Your Need for Volunteers

Look around your nonprofit organization and decide how many volunteers you need and what functions they ca perform.  We recommend creating a schedule of tasks to be completed – planning what needs to be done and how many people it will take to do the work.  Below is a list of the kinds of volunteer assignments you might consider.

Task

Number of People

Time

Data entry – Donor List 1 person 3 hours per week
Bulk mailing 4 people 5 hours per month
Lawn cleanup 1 person 2 hours per week
Filing 1 person 2 hours per week
Childcare 2 people 3 hours on Saturdays

Writing Volunteer Job Descriptions

Volunteers perform better if they know what they’re supposed to do. Preparing job descriptions for volunteer positions helps you to supervise better and to know what skills you are looking for in volunteers.

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Karmen A. Booker is an Attorney, Business Consultant and Owner of Compu-Perfect Professional Services, a business consulting firm specializing in Business Entity Formation (Corporations, Limited Liability Companies, and Nonprofit Corporations), Completing 501(c)(3) Federal Tax Exemption Applications, Grant Research and Writing services, and more.

Attorney Karmen A. Booker has developed the  “Nonprofit Sample Template” e-book that provides templates for the following:

  • Sample Mission Statements
  • Sample Business Plans
  • Sample Donor Solicitation Letter
  • Sample Thank You Donor Letter
  • Sample Press Release
  • Sample Letter of Inquiry
  • Sample Corporate Donation Letter
  • Sample Board Member Application
  • Sample Board Member Agreement
  • Sample Volunteer Application
  • Sample Volunteer Agreement
  • AND MORE

This “Nonprofit Sample Template” is a valuable resource for all Nonprofit Organizations who desire to use effective tools that will undoubtedly help them acquire funding and provide quality services for their target markets.

GET YOUR COPY TODAY on SALE for ONLY $9.99.   Just click on the Buy Now button below.

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How Large Should the Board of Directors Be?

December 19, 2014

The organization’s structure and needs are factors that determine board size.  Consider the following points:

1.  Every board needs a sufficient range of expertise to accomplish the organization’s mission.

2.  A board that is too small may result in overworked and unproductive board members

3.  A board that is too large, may result in every member not having the opportunity to participate actively.

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Karmen A. Booker is an Attorney, Nonprofit / Business Consultant, and Owner of Compu-Perfect Professional Services, a business consulting firm specializing in Business Entity Formation (Corporations, Limited Liability Companies, and Nonprofit Corporations), Completing 501(c)(3) Federal Tax Exemption Applications, Grant Research and Writing services, and more.  Call Attorney Booker TODAY at (301) 408-1082 so she can help you write your vision, make it plain, and transform your vision into realized goals.

The Nonprofit Board is an e-book developed by Attorney Karmen A. Booker.  It discusses the following:

*  Are You Considering Being on the Nonprofit Board

*  Recruiting Nonprofit of Members

*  Getting Nonprofit Board Members

*  Legal Responsibilities of Nonprofit Boards

*  Getting Commitment from Nonprofit Board Members

*  Effective Nonprofit Board Leadership

*  Tips for Having an Efficient Nonprofit Board Meeting

*  Job Descriptions

It also has a Sample Nonprofit Board Survey Letter and a Sample Nonprofit Board Survey.

“The Nonprofit Board” is a valuable resource for all Nonprofit Organizations who desire to discover information and tools that will help them recruit committed Board members and maintain organization efficiency through the Board.

GET YOUR COPY TODAY on SALE for only $9.99.   Just click on the Buy Now button below.

The Nonprofit Board


Corporate Sponsorship Video

December 8, 2014

Watch my Corporate Sponsorship Video – https://www.youtube.com/watch?v=l9s7GyZYE4E


Introducing Board Members

December 5, 2014

When a new member joins the current board of directors or when a prospective new member visits the existing members need to make that person comfortable and share the collective wisdom that they have accumulated.

Invite a prospective board member to obese at lest one board meeting before electing him/her to membership.  This way, the new member get s a chance to see how the board operates, and the current members have an opportunity to size up the new person.  Encourage the prospective member to ask questions.

A packet of background materials about the organization and board procedures helps the new member get up to speed quickly.  The following information is useful in orienting new board members:

  • Organization’s mission statement
  • Bylaws
  • Description of board member responsibilities and expectations
  • Board job descriptions
  • Board minutes for the last two or three meetings
  • Financial statement
  • Names, addresses, and phone numbers of other board members
  • Organizational Plan
  • Description of programs
  • Calendar of organization’s events and scheduled board meetings

I suggest that the Board President and/or the Executive Director meet with new board members soon after he/she begins serving on the board to welcome him/her and to answer any questions.

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Karmen A. Booker is an Attorney, Business Consultant and Owner of Compu-Perfect Professional Services, a business consulting firm specializing in Business Entity Formation (Corporations, Limited Liability Companies, and Nonprofit Corporations), Completing 501(c)(3) Federal Tax Exemption Applications, Grant Research and Writing services, and more.

The Nonprofit Board” is an e-book developed by Attorney Karmen A. Booker.  It discusses the following:

*  Are You Considering Being on the Nonprofit Board

*  Recruiting Nonprofit of Members

*  Getting Nonprofit Board Members

*  Legal Responsibilities of Nonprofit Boards

*  Getting Commitment from Nonprofit Board Members

*  Effective Nonprofit Board Leadership

*  Tips for Having an Efficient Nonprofit Board Meeting

*  Job Descriptions

It also has a Sample Nonprofit Board Survey Letter and a Sample Nonprofit Board Survey.

“The Nonprofit Board”is a valuable resource for all Nonprofit Organizations who desire to discover information and tools that will help them recruit committed Board members and maintain organization efficiency through the Board.

GET YOUR COPY TODAY on SALE for only $9.99.

The Nonprofit Board

 


Grants – Video

December 1, 2014

Watch my video on GRANTS – https://www.youtube.com/watch?v=rwCx6vgsjjM


Corporate Sponsorship Checklist

November 21, 2014

Every year, corporations spend millions of dollars on cause-related marketing and event sponsorships. Unfortunately, many nonprofits don’t have a clue about how to approach a potential sponsor, prepare the information needed, and persuade a sponsor to join them in a mutually beneficial project.

Organizations that become good corporate sponsorship partners realize that sponsorship is a business deal, not a donation. They also learn that the skills involved in securing good corporate sponsorships are different from those that work in everyday fundraising.

Attracting Corporate Sponsors

Nonprofits that want to be successful with corporate sposorship must exhibit two qualities:

* Genuine interest in working with a corporate sponsor because they know the alliance will provide something of value for both organizations.

* Conviction that they are offering a good marketing investment to the corporate sponsor

Nonprofits need to price their proposal on its promotional value to the corporate sponsor. Sponsors want to exploit the commercial opportunities associated with an event, cause, or organization.

Use the following checklist to see if your organization is ready for corporate sponsorship:

* Do you have an established marketing effort in place so that you keep in touch with your constituents through e-mail, a website, events, newsletters, conferences, television, radio or print advertising?

* What do you know about your organization’s demographics? Is there recent information about who participates and why? Where they live? How far they drive? Whether they are repeat users? Whether they are young families, empty nesters, or teens?

* Have you worked with corporate sponsors before? Do you have testimonials from a corporate executives about the value of your organization? Do you feature those in press kits or other marketing materials?

* What is the competitive environment like? Are other organizations similar to yours getting corporate sponsorships?

* To gauge the effort involved in reaching corporate sponsors and meeting face-to-face, create a list of companies headquartered in your area. What do they produce, and to whom do they sell? Are there cross-promotions you can work up that will help them sell to one of your existing sponsors or team up with an existing sponsor?

* Are you a member of civic organizations made up of business people, so that you can gain insight and entrée into the business community?

* Is there an entrepreneurial spirit in your organization? Are new ideas welcomed, and do they receive thoughtful consideration? Have other commercial or revenue-generating initiatives been realized over the past five years

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Attorney Karmen A. Booker has developed and e-book  Corporate Sponsorship Guide” where  YOU will  Learn:

*  How to Draft a Solicitation Letter

*  What Corporate Sponsors are Looking For in Charitable Events

*  The Best Way to Approach Prospective Sponsors

*  Where to Start

NOTEIncludes an 8 Step Guide and templates and samples of Corporate Sponsorship Solicitation Letters.

GET YOUR COPY TODAY on SALE for only $9.99.

Corporate Sponsorship Guide Cvr


Car Donation to Charities

November 14, 2014

It is hard to let go of a beloved old car that is beyond a trade-in. However, making a car donation to a worthy charity seems like a good move, but, unfortunately, car donation is an area of charity that is rife with fraud and misleading information.

The ads that you see that offer to help you make a car donation to charity are almost always rip-offs. In most cases, these are middle-men who give only a fraction of the car donation worth to the charity.  Car donation middle-men are not required by the IRS to contribute a certain amount of the auto’s proceeds to a charity. The amount the charity receives from a car donation is negotiated by the charity and the middle-man.

Do not use car donation  programs for your car donation unless you can verify that the car donation agency gives a significant percentage of the proceeds from your car donation to the charity. If you are going to do that kind of research, be sure to find a charity that can take your car donation directly.

Follow these steps to make a car donation to charity.

Rules of the Road for Your Car Donation to Charity

1.     Find a charity in your local area that will accept your car donation directly.

Make sure that the charity you choose for your car donation is a 501(c)(3) organization. These are the only nonprofit groups that can provide a tax deduction for your donation. Check the organization’s website for proof of its charitable status, look it up on the Better Business Bureau’s nonprofit list, or check it out on Charity Navigator, an organization that rates nonprofits across the country.

2. Deliver your car donation to the charity yourself. A charity will have to pay someone to pick it up. Save them that expense by driving the car directly to the charity. Make arrangements with the charity first so that the proper paperwork for your car donation can be prepared.

3. Protect yourself from future liabilities that could result from a car donation. There are some sad cases of people making a car donation and then being held liable when that car was later in an accident. Make sure that the title is transferred properly to the charity. Check with your state’s Department of Motor Vehicles about how to do this properly. Never leave a blank space on the title for someone else to fill in. Do not leave the ownership space on the charity car donation papers blank. If the charity asks you to do that, find another organization.

4. Understand the IRS rules for your car donation. First, a tax deduction is only available for your car donation if you itemize your deductions. An estimate of the value of your vehicle will not pass muster at tax time. Since most cars (or boats) donated to charity are resold, you must know the resale price of your car donation for your tax records, if the car or boat is worth more than $500. Make sure that the charity sends you this record.

If the charity keeps the car or boat and uses it in its charitable work, or if your car is worth less than $500, then you can report its “fair market value” (FMV).

Making a car donation to an organization that has as its mission to provide low cost vehicles to low-income buyers also allows the donor to deduct the car’s fair market value or $500, whichever is less. You can use a resource such as Edmunds’ FMV Used Vehicle Appraiser to determine the FMV.  The FMV may be lower than the so called “blue book” value.

5. Keep a paper trail of your car donation. If your vehicle or boat donation is worth more than $500, attach IRS Form 8283 to your tax return. If it’s worth more than $5,000, you must include an outside appraisal. Proof of the donation, such as a receipt from the charity, and a copy of the title change are required by the IRS.

Some charities that accept a car donation directly or through reputable car donation agencies include:

  • Habitat for Humanity
  • Opportunity Cars
  • Vehicles for Change
  • CarTalk Vehicle Donation Program (Car donation benefits public radio stations.)
  • 1-800-Charity Cars

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Karmen A. Booker is an Attorney, Business Consultant and Owner of Compu-Perfect Professional Services, a business consulting firm specializing in Business Entity Formation (Corporations, Limited Liability Companies, and Nonprofit Corporations), Completing 501(c)(3) Federal Tax Exemption Applications, Grant Research and Writing services, and more.  Call her today at (301) 408-1082.

Attorney Karmen A. Booker has developed an e-book  entitled “Fundraising for Nonrpofits”, which provides information regarding:

  • Developing a Fundraising Plan
  • Writing a Fundraising Letter
  • Over 27 Specific Fundraising Tips such as selling advertisement space in your newsletter and on your website, and more.

Fundraising for Nonprofits Binded

Click Here to GET YOUR COPY TODAY for Only $5.00